Tuesday, October 19, 2004 - 11:15 AM
3

Designing, Testing and Implementing a System to Use Statewide Immunization Information System Data for VFC Vaccine Accountability

BACKGROUND:
In 1999, the New Jersey Department of Health and Senior Services contracted Automated Health Systems (AHS) to be their order processing vendor. AHS receives and processes vaccine orders, distributes materials to enrolled providers, and processes vaccine usage data submitted by providers to populate VACMAN’s doses administered database. Originally, this system was also to populate the NJ Immunization Information System (NJIIS). Instead, the NJIIS collects and transmits vaccine accountability data to VFC.

OBJECTIVE:
To share a model wherein specific immunization data collected through the NJIIS will be used to fulfill VFC vaccine accountability requirements. This represents a reversal in the original system intended for data sharing.

METHOD:
Review the new infrastructure of core processes and systems required for populating a VFC doses administered data with registry data.

RESULT:
In development since July of 2003, the new system, VFC E-Application, began April 1, 2004. The goal for VFC providers participating in the registry is they will no longer be required to submit expanded doses administered data on the Eligibility/Vaccine Encounter Record. Instead, the doses administered and VFC eligibility information will be incorporated into the registry thus reducing paperwork for providers. At this time, six sites have piloted the new system. Additionally, over 70 quality checks have been built into the system for providers submitting hard-copy records.

CONCLUSION:
For providers, this process eliminates duplicate data reporting and eliminates paperwork. For the NJ VFC program, it eliminates illegible, inaccurate and/or incomplete paper and decreases manual data entry (on average of 31,000 records per month). For the NJIIS program, participation in the registry by VFC providers may increase. Finally, a significant number of vaccine accountability concerns have arose from the error program built into the system.

LEARNING OBJECTIVES:
To examine the programmatic advantages of using registry data for VFC accountability including eligibility screening,doses administered data and inventory management.

  Recorded presentation

See more of Using Immunization Registries for CASA Assessments and to Improve VFC Accountability
See more of The 2004 Immunization Registry Conference