Kansas Data Collection Methods and Outcomes for the 2009-2010 H1N1 Doses Administered Event

Background: The Kansas Immunization Program used a new module on the Kansas Immunization Registry (KSWebIZ) to manage H1N1 vaccine inventory and doses administered during the 2009-2010 H1N1 mass vaccination event.  Both private and public providers were required to use the system directly to document all doses administered throughout the event.  Public health departments were required to enter patient level data so a basic “quick-add” screen was developed to expedite this process.  Private providers were only required to submit aggregate level data for doses administered by dose number and age range.  Weekly vaccine counts were required by all providers to balance the inventory so all doses could be accounted for and local health departments (LHDs) could monitor county vaccine inventories. 

Setting: Provider sites approved by the Kansas Immunization Program (KIP) and LHDs to give H1N1 vaccinations.

Population: Healthcare professionals authorized to receive and administer H1N1 vaccine to eligible patients.

Project Description: Once providers pre-registered and were authorized by their LHD, two contacts per site were given access to report weekly aggregate numbers.  System enhancements were made prior to vaccine distribution that would expedite provider reporting both at the public and private level access. During the campaign 105 LHDs (723 users) and ~1087 private provider sites (~1871 users) were given access to the KS-CRA module for H1N1 vaccine for reporting.

Results/Lessons Learned: Some lessons are yet to be learned as the event progresses but so far some clear advantages and disadvantages have been seen.  One advantage, providers that were not known to give immunizations previously were identified through the preregistration process.  This will be useful to target marketing efforts for the VFC and KSWebIZ programs.  One disadvantage, many of the private providers were new to state reporting requirements and about one third often failed to submit numbers on time resulting in many staff hours required for report completion.